Vacancy Notice
Open for external and internal candidates
Reference Number : PLVN23-021
Position Title : Project Assistant (with Arabic)
One of the following: Kętrzyn, Białystok, Biała Podlaska,
Duty Station :
Warsaw/Lesznowola, Krosno Odrzańskie or Przemyśl
Classification : General Service Staff, Grade 5
Type of Appointment : One Year Fixed Term Contract
Estimated start date : As soon as possible
Closing Date : 25 May 2023
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and
works closely with governmental, intergovernmental and non-governmental partners. The International
Organization for Migration (IOM) is committed to the principle that humane and orderly migration
benefits migrants and society. As the leading international organization for migration, IOM acts with its
partners in the international community to: assist in meeting the growing operational challenges of
migration management; advance understanding of migration issues; encourage social and economic
development through migration, and; uphold the human dignity and well-being of migrants.
IOM has been active in Poland since 2002 under an agreement with the Polish government and
conducts various migration programs, including activities supporting the integration of male and female
migrants into Polish society. IOM in Poland implements projects aimed at the private sector to promote
ethical recruitment, respect for the rights of migrants and migrant women as well as the elimination of
forced labour from value chains and the prevention of human trafficking.
Context:
The successful candidate will be responsible for implementation of linguistic and intercultural mediation
as well as protection assistance for migrants placed in detention and reception centres in Poland and
will operate under direct supervision of Field Protection Coordinator and the overall supervision of the
National Programme Officer and Chief of Mission (CoM) in Poland.
Core Functions / Responsibilities:
1. Assist in the implementation and monitoring of project activities.
2. Retrieve, compile, summarize, analyse, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related
information.
4. Act as focal point for administrative coordination of project implementation, involving extensive
liaison with diverse organizational units and external parties to initiate requests, obtain
necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor
and suggest remedial actions.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics,
statistical tables, presentation and other forms of documentation.
7. Respond to complex information requests and inquiries; set up and maintain files/records;
organize meetings, workshops and training sessions.
8. Participate in meetings and conferences; assist in coordinating implementation activities with
local authorities, partners, United Nation agencies, intergovernmental and non-governmental
organizations, donors and other stakeholders relevant to the project.
9. Assist in monitoring work of implementing partners and report non-compliances to the
supervisor.
10. Provides guidance/training to new/junior staff.
11. Perform other related duties as assigned.
Required Qualifications and Experience
Education
High school diploma with five years of relevant experience; or,
Bachelor’s degree in Linguistics, Political or Social Sciences, International Relations,
Development Studies, Migration Studies, Human Rights, Law or related fields from an
accredited academic institution with three years of relevant professional experience.
Experience and Skills
Experience in liaising with governmental authorities, national/international institutions,
United Nations agencies and non-governmental organizations;
Experience in working with migrants, refugees, internally displaced persons, victims of
trafficking and other vulnerable groups; and,
Prior work experience with international humanitarian organizations, non-government or
government institutions/organization in a multi-cultural setting is an advantage.
Experience in work in detention or reception centers for migrants.
Experience in working as a social worker, interpreter or cultural mediator is highly desirable.
Knowledge and understanding of Arabic speaking migrants’ and refugees’ cultural
backgrounds and their codes and norms.
Strong interpersonal and communication skills.
Strong planning and organizational skills.
Ability to work in a team within remote management.
Computer literacy in standard software applications.
Ability to work in a multi-cultural setting.
Languages
Fluency in Polish and Arabic; desirable Sorani (oral and written); communicative level of English.
Knowledge of any additional language will be an advantage.
Required Competencies
IOM’s competency framework can be found at this link.
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these values:
Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Courage: demonstrates willingness to take a stand on issues of importance.
Empathy: shows compassion for others, makes people feel safe, respected and fairly
treated.
Core Competencies – behavioural indicators
Teamwork: develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and
innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Other:
IOM is committed to a diverse and inclusive environment.
This post is subject to local recruitment. Only those holding a valid residence and work permit for
Poland will be eligible for consideration.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
At the time of recruitment, all candidates must disclose any known relative or spouse who works for
IOM. Candidates may also be requested to provide documentary evidence of academic degree(s),
professional licenses, and proof of no criminal records as relevant to the requirements of the position
advertised.
Appointment will be subject to certification that the candidate is medically fit for appointment,
verification of residency, visa, and authorizations by the concerned Government, where applicable.
Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise
engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be
requested to provide evidence of full vaccination.
How to apply:
Interested candidates are invited to submit their applications via email to IOMPolandHR@iom.int
including the completed IOM Personal History Form in English and specifying the Vacancy
Reference Number PLVN23-021 in the subject line.
Due to the volume of applications received, IOM Poland will not be able to respond to all inquiries about
the application status and will only contact shortlisted candidates.
Posting period:
From 23 March 2023 until 6 April 2023
From 11 May 2023 until 25 May 2023
