Agency : Department of Corrections - Public Safety Shared Services Center - Compliance & Control-Transactions Unit
Closing Date/Time: 07/06/2023 11:59 pm
Salary: Anticipated Starting Salary: $3,033/month; CBA Applies; Full Range; $3,033-$4,138/month
Job Type: Salaried Full Time
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County: SangamonNumber of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 28175
Position Overview
The Illinois Department of Corrections ("IDOC") is looking for a detailed oriented person to serve as an Office Clerk. This individual will maintain all employee personnel files for staff assigned to the Public Safety agencies. We encourage all qualified applicants to apply.
Job Responsibilities
- Sorts, scans, alphabetizes, and batches various documents, forms, correspondence, and other materials submitted for filing which include sensitive and confidential materials, e.g. payroll documents, grievance decision, union settlement agreements, arbitration decisions, and disciplinary transactions.
- Certifies material to be filed is placed in folders in a neat and timely manner.
- Tracks personnel files as they are checked out by administrative staff.
- Maintains files for a period of up to ten years for those staff who have separated from the agencies.
- Confers with other staff to explain filing procedures.
- Sorts and distributes mail.
- Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school.
Preferred Qualifications (In Order of Significance)
- Prefers at least two (2) years of experience sorting and alphabetizing documents.
- Prefers at least two (2) years of experience working with confidential and sensitive documents.
- Prefers at least one (1) year of experience maintaining and filing documents.
- Prefers at least one (1) year of experience organizing and tracking confidential files or documents.
- Prefers at least one (1) year of experience working in a human resources office.
Conditions of Employment
- Requires physical ability to perform duties assigned.
- Requires ability to lift and move boxes weighing up to 50lbs.
- Requires ability to pass the IDOC/DJJ background check.
- Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by and employee, regardless of the position held is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
About the Agency
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. this commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support and environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but no limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: M-F 8:30-5:00
Work Location: Public Safety Shared Services Center, 1301 Concordia Ct Springfield, IL 62702-5643
Agency Contact:
Suzanne LaTourelle
Email: Suzanne.LaTourelle2@illinois.gov
Job Family: Public Safety; Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
